The Meaning of Hospitality: How Far Should We Push Teams to Be Hospitable?

As a hospitality professional, the service you provide needs to create a meaningful experience that will leave a lasting impression. But while the heart of hospitality lies in warmth, care, and connection, an interesting question was raised during my recent podcast interview with Susan Barry from the Top Floor Podcast: how far should we push our teams to embody this spirit without compromising their well-being?

Hospitality is often defined as the friendly and generous reception of guests or strangers. But in a business context, hospitality goes beyond offering polite smiles and meeting basic customer expectations. True hospitality is about making people feel welcome, valued, and comfortable, creating moments that turn ordinary experiences into memorable ones. Whether it’s a warm greeting at the door, an unexpected act of kindness, or simply meeting a guest’s unspoken needs, hospitality requires empathy and attentiveness. It involves recognising that every interaction is an opportunity to forge a connection—be it with a guest, customer, or colleague. 

Given the competitive nature of the industry, businesses often expect their teams to go above and beyond. Managers may encourage team members to anticipate guest needs, solve problems swiftly, and handle complaints with grace—all while maintaining a positive attitude. While these expectations are crucial for building loyalty and driving repeat business, they can also place significant pressure on our team members. Being consistently hospitable can be emotionally taxing, especially when faced with difficult guests, high workloads, or long shifts. 

There is a fine line between promoting excellent service and pushing our teams too far. Team members who feel compelled to deliver hospitality at the expense of their well-being may experience burnout, exhaustion, or frustration. This not only affects their performance but also the customer experience, as forced hospitality often comes across as inauthentic. 

According to research in employee engagement, team members who are overwhelmed or unsupported are more likely to disengage from their work. This has a ripple effect, impacting team morale and, ultimately, the customer experience. Hospitality leaders must be mindful of the signs of burnout and find ways to alleviate stress in high-pressure environments. 

The key to sustainable hospitality lies in creating a supportive work environment. Here are some strategies leaders can adopt to ensure their teams remain motivated and engaged without being overstretched: 

1. Set Realistic Expectations
Encourage team members to aim for excellence but recognise their limits. It’s important to understand that not every situation can be turned into a perfect customer experience, and that’s okay.  

2. Empower Teams to Set Boundaries
Training team members to handle challenging guests with tact—and knowing when to escalate issues—helps them maintain emotional balance. Creating clear protocols for when to involve managers relieves team members from the burden of trying to manage everything alone. 

3. Create a Culture of Appreciation
Regularly acknowledging and rewarding team members for their efforts reinforces their value. Even small gestures of recognition can boost morale and make them feel seen and appreciated. 

4. Provide Time for Recovery
Just as athletes need rest between events, hospitality staff need downtime to recharge. Managers should ensure that team members have adequate breaks and encourage them to take time off when needed. 

5. Promote Internal Hospitality
Great customer service starts with how team members treat one another. A culture of kindness and collaboration within the team mirrors the hospitality extended to customers, creating a positive and sustainable work environment. 

Leaders play a critical role in shaping a workplace culture that values both hospitality and team well-being. By modelling respectful behaviour, practicing empathy, and being approachable, managers create an environment where team members feel empowered to bring their best selves to work. It’s also essential for leaders to communicate that hospitality does not mean sacrificing personal boundaries or enduring mistreatment. Teams need to know that their mental and emotional health are as important as delivering exceptional service. 

At its core, hospitality is about human connection and care, but it must also be sustainable. Pushing teams too far can erode morale, diminish service quality, and result in high team turnover. The challenge for leaders is to strike a balance between encouraging excellence and recognising the limits of their team members. 

If your Middle Managers need to develop their knowledge and skills to create a sustainable workplace culture and better support their teams in delivering exceptional service, please reach out for coffee and a chat—I’d love to help. 

Or to listen to the full podcast episode, visit https://www.topfloorpodcast.com/episode/162.